Wedding Vendors 101: Your Guide To Choosing The Right Vendors For Your Wedding

When it comes time to plan out your wedding, one of the first big decisions you’ll find yourself worrying about will be finding the right vendors to cover every service you’ll need at your wedding: there are SO many to choose from. Today, we’re diving into the types of vendors you may need for your wedding and the services they can provide for you.

What Is A Wedding Vendor?

A wedding vendor is a brand, business or individual who supplies products or services for weddings such as wedding stationary, catering, the bridal gown, entertainment and more. There are a whole range of wedding vendors that exist, some may suit your wedding while others may not, but ultimately it’s all about personal preference and the theme of your overall wedding that will define the type of vendors you’ll hire.

Types of wedding vendors or services you may need for your wedding.

Invitations & stationary: There is a whole range of stationary you may choose to use for your wedding, from hen’s party invites to wedding invites and all the events in between. For a more in-depth guide to what stationary you might want, check out our guide to wedding stationary and invitations HERE.

Wedding Cake Baker: While you’ll want your cake to be delicious, it’s also traditionally a big part of your wedding theme, so choosing the right baker is a big deal. A wedding cake baker tends to be a necessity at every wedding these days.

Food, beverages, & reception entertainment: From vendors that will supply food & beverages (if the venue doesn’t include it in their package) over to any potential entertainment such as a DJ or a live musician, there can be a lot of choices of different types of vendors you may hire for ceremony entertainment!

Officiant: This one is a must-have, you’ll always need a legitimate person to officiate your wedding!

Flowers, bouquets & ceremony/reception decorations: There can be a whole range of floral arrangements at any given wedding so the florist tends to be on the must-have list. From centrepieces to your bouquet or boutonnieres to the ceremony florals - flowers will almost always be a big part of any wedding day.

The wedding ceremony + reception venue: The venue(s) for your wedding ceremony and reception will be one of the biggest parts of your special day, it’ll set the tone for the theme or style of wedding you’re after and be the place you’ll get married. Some brides may choose a venue that can be both the ceremony and the reception while others may go with two seperate locations, for example, a church wedding followed by a reception at a different venue.

Wedding rings: One of the most important vendors for your wedding, along with the dress & venue, will be the jeweller that provides the wedding bands.

Wedding planner:  While some brides may opt to plan and carry out their wedding on their own, some choose to hire a wedding planner to take care of all the stressful details and stay organised to be on track, and on budget, for the wedding day.

Hair & Makeup artist: We all want to look our best on our wedding day. While some may opt to go for a more natural look, others may want full glam on their special day.

Transportation: If you’re planning on hiring some type of transportation for your big day like a limousine or a specific car that matches your theme, this is a vendor you’ll need to use.

The wedding dress + other wedding garments:  This is rarely carried out by one vendor. Between the brides wedding dress, the bridesmaid dresses and also the suits or tuxedos for the groom and his groomsmen, you’ll usually end up doing quite a bit of shopping around, although some designers may do your bridesmaids gowns + bridal dress at the same place.

Photographer/Videographer: Hiring someone to record the memories you and your partner will create on your special day is something many brides do because it gives them a way to look back at their happiest moments.

Wedding Favors: If you plan on giving your guests wedding favors, you may choose to hire a vendor that will take care of that for you. They’ll generally work with you to create, source or find something meaningful to give as a gift to all of your wedding guests.

How Do I Choose The Right Wedding Vendors For Me?

Choosing the right vendors can feel like a stressful undertaking, but with a few tips it can be a lot easier than you might think.

Firstly, you’ll want to be sure to contact these vendors with as much notice as possible - some vendors such as photographers, wedding dress designers, venues and more can be booked out quite far in advance. To avoid any disappointment, get in touch ASAP to check if the vendor of your choice has free availabilities.

When it comes to looking up potential vendors, there are a few easy ways to find some good candidates such as Google (be sure to check reviews!) and Instagram (look at wedding related hashtags + other brides weddings and see the people they’ve used). Be sure to use reviews and social media to check what other brides have said about the vendors you’re thinking of using, just incase. Also, don’t forget to make sure your agreement with the vendor is in writing once you’ve agreed to work together, this helps avoid any messy situations later down the track for either party!

The first thing you’ll want to do when engaging with possible wedding vendors is discuss your budget with them. If someone is far outside your budget, you won’t be able to afford the cost they charge and cutting them off your list of candidates as soon as possible is a good way to narrow down the options and make it easier for yourself when it comes to planning.


Leave a comment

All comments are moderated before being published